Secure collaboration.Enterprise Portals
Share & secure confidential documents
Providing a secure corporate branded environment is the best way to handle sensitive data, ensuring your confidential documents stay on Island is a great step when delivering confidence for your clients. We have partnered with Safelink to offer a range of secure collaboration platforms, to help your business share sensitive information, subject to regulation without inadvertent or malicious data leaks.
Seamless secure collaboration
When sharing your data, it is vital that you understand the security configurations and that you control the access rights. Most mainstream file-sharing services have these configurations standardised across their platform. Our SaaS solution provides a secure Dropbox / OneDrive / WeTransfer alternative with enhanced security and governance capabilities on Island, while offering you the same ease of setup and accessibility without capital investment.
With flexible hosting in multiple datacentres, including both in Jersey and Guernsey you can ensure that you and your clients feel confident that your data residency is intact, no matter what.
Share documents securely.
Upload and share files securely with unlimited third parties, by invitation only and with fully configurable access permissions.
Transfer large files.
Send large documents or folders of any file type or size to both internal and external parties in a secure and encrypted environment.
Send and receive secure mail messages.
Sign documents or request signatures on documents with our electronic signature feature.
Detailed activity reports.
Keep track of all access by users with detailed audit records of who accessed what and when.
Make it yours
We recognise that every organisation has different needs and these can change at a moments notice. To help you with such challenges our Secure Collaboration platform can be extended in a multitude of ways, tailoring your workspace to fit your businesses requirements, both internally and externally.
We designed this to be a quick and painless process where we do the work and leave you to get on with impressing your clients with customised access and efficient service delivery. From basic workflows to stylish microsites and knowledge portals, we can turn your vision of digital service delivery into something tangible and secure, quickly and cost-effectively.
- Create automations using core features
Automatically create folders, upload documents, build pdf bundles etc.
- Generate documents
Automatically generate documents from your templates with customisable content fields.
- Email generation
Construct and send emails ad hoc and from templates. Outbound emails being retained for future reference.
- Tables / sheets
Capture and interrogate data from internal and external user input through forms. Tables can be searched, interrogated and exported like spreadsheets.
Customise pages with static and dynamic content and display them standalone or as part of workflows.
Create custom dynamic forms that include conditional fields, attachment fields and fields that cross-reference other tables. They can also be generated automatically.
Build workflows that support multi-user interaction, sequentially or in parallel.
- Automated reminders
Users participating in workflows can be chased on a pre-defined schedule.
- Task management
Assign tasks for completion by internal or external users. This enables management of a list of tasks and allocation to specific users.
- Approval requests
Assign part of a process to other parties for approval.
- Electronic signatures
Digital signature requests can be actioned and executed within our data rooms and can be worked into workflows.
- Home page customisation
Choose a custom page design and layout as the homepage for a workspace
- Date and holiday calculations
Calculate dates automatically, possibly from data, with accounting for jurisdiction-specific holidays.
- External service integrations
We have native integrations, with CDD check, single-sign-on, digital signatures but we can also build custom integrations with your technology stack
- Possibilities are endless...
The nature of customisations for your internal and external interactions is limited only by you and your clients’ imaginations. We are excited to innovate and enjoy leaping on the ideas that our customers present. Whether it’s something brand new or the re-purposing of work we’ve done for other projects, we love to be presented with a challenge and will work with you to deliver fast and elegant solutions to impress your teams and, above all, your clients. Get in touch to explore any digital innovation that you can think of to help streamline your process flows and automate time-consuming tasks.
Start your collaboration effectiveness journey with Vaiie today
Contact us to find out how quick and easy it is to set up Secure Collaboration. We can support you on your journey to share and secure confidential documents in a cost-effective way.Request a quote now