Read case studyThe team at Vaiie took the time to understand our business processes up front, targeting pain points and adding value before tackling legacy systems. The functionality in their product will be instrumental as we move into our next phase of growth.
Entity onboarding built for regulated complexity.
Manage complex ownership structures, multi-jurisdictional requirements, and ongoing due diligence, all in a single, fully auditable platform. Built to enhance you existing processes, not replace them.
Trusted by
The Challenge
Complex ownership structures have outpaced the entity onboarding process
Complex structures span multiple jurisdictions, layers of ownership, and shifting regulatory requirements. Manual processes and disconnected systems leave compliance teams exposed to delay, error, and risk.
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Complex structures leave entities hidden
Multi-layered ownership and cross-border entities make it difficult to identify ultimate beneficial owners and controllers.
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Manual checks slow things down
Registry lookups, spreadsheets, and email requests stretch timelines and increase the risk of costly errors.
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Requirements shift by jurisdiction
A single fixed process can't flex to the CDD and regulatory demands of different regions or client types.
Configurable workflows
Configure workflows based on CDD and multi-jurisdictional requirements
Choose from over 20 pre-built form sections aligned to FATF recommendations, or build your own.
- Multi-jurisdiction workflow support for international and cross-border teams
- Configure approval stages, task assignments, and sequential CDD steps
- Change or edit a workflow mid-process without losing pre-collected data
Dynamic structure chart
Map structures with verification built in
Build accurate, real-time structure charts, or send owner and controller outreach tasks for automatic population. Real time checks against 300 global registries and country and industry risk flags as you build. In addition, AI-generated context provides jurisdictionally relevant guidance throughout the process.
Automate verification from start to finish
Features
78%
average reduction in time to onboard when using Vaiie, gaining significant competitive advantage over those relying on manual checks
36%
of financial institutions have lost a client due to inefficient onboarding processes
60%
of time spent on manual compliance / onboarding activities
AI enhanced
One platform, full compliance
Verify entities in real time and cut the manual work with AI built into every stage of onboarding.
Global Reach
Screening
187
450+
4m+
Registry Integration
300+
120m+
100+
Address Verification
38
250+
4
Recent Work
Read case studyThe platform is intuitive, the implementation was smooth, and the team were collaborative and easy to work with throughout. We now have a scalable foundation we're confident will grow with us.
Read case studyVaiie understood our requirements, both from a member experience and legal and regulatory perspective - whilst delivering a seamless onboarding experience.
Read case studyJerseyMe is the latest step in ensuring that as many Islanders as possible can benefit from this digital innovation. I’d like to thank Vaiie for developing this service.
Plans
Standard
Great for getting startedBuilt for
Lawyers, accountants and real estate firms.
- Workflows 3
- Users 5
- Jurisdictions 1
Premium
Most popularBuilt for
Accountants, trust companies and regulated financial services.
- Workflows 10
- Users 25
- Jurisdictions 5
Enterprise
Best for scaleBuilt for
Multi-jurisdictional regulated financial services.
- Workflows Unlimited
- Users Unlimited
- Jurisdictions All
FAQs
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Vaiie supports individuals, legal persons, and legal arrangements within a single structure chart. You can map ownership and control across complex, multi-layered corporate structures with full clarity at every level.
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Vaiie checks live against 300+ global corporate registries, covering 120M+ legal entities across 100 countries. Registry data feeds directly into your structure chart and client record in real time.
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Yes. Vaiie's workflow engine supports multi-jurisdiction configurations, letting you set CDD requirements, approval stages, and task assignments by region. You can switch workflows mid-process without losing collected data.
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Vaiie is ISO 27001 aligned and hosted on Microsoft Azure with European data centres. All data is encrypted at rest and in transit, with Microsoft 365 single sign-on, MFA via Entra, and a full audit trail throughout.
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Yes. Export a structured PDF or ZIP at individual, entity, or full structure level, capturing CDD, structure charts, screening, and risk reports. FATCA and CRS reports are included as standard, available on demand at any stage.
Ready to get started?
Vaiie brings your regulatory obligations into one platform, built for how your team works